0
Your Cart
No products in the cart.

Umbraco to Liferay Re-Platform

Migration from Umbraco to Liferay

Background

In May 2024, a leading private K-12 (the client) school with multiple campuses required a secure, scalable, and feature-rich digital platform to manage student information, internal communications, admissions, and content delivery for students, parents, and faculty. Their existing Umbraco-based content management system (CMS) was no longer meeting their needs in terms of scalability, personalisation, and user experience.

Challenges with Umbraco

  • 01

    Limited Personalisation & User Roles

    Umbraco lacked built-in role-based access and personalised content delivery.
  • 02

    Scalability Issues

    Increasing content and users led to performance slowdowns.
  • 03

    Inefficient Workflow Management

    Teachers and administrators struggled with document sharing and approvals.
  • 04

    No Integrated Portal for Parents & Students

    Required a single sign-on (SSO) experience.
  • 05

    Security Concerns

    Needed a robust access control system for handling student and parent data.

Project Brief

Our client’s brief emphasised:

Why Liferay?

Liferay was selected for its enterprise-grade security, multi-user management, advanced workflow automation, and strong portal capabilities. Key advantages included:

Our Approach

Functional Specification Document (FSD)

To ensure clarity and alignment, we proposed creating a Functional Specification Document (FSD) outlining:

  • 01

    Design requirements and objectives.

  • 02

    New or retired functionalities.

  • 03

    The development process and strategies.

  • 04

    A detailed timeline covering design, development, testing, and launch phases.

This collaborative process ensured that the client fully endorsed the project scope and direction before development began. It also provided the accepted framework we would be migrating to which was Liferay.

Design Process

Milestone Tracking

A milestone document was created to define critical checkpoints and ensure project progress aligned with deadlines.

Development Process

Agile Methodology

An Agile development approach was adopted to enable flexibility and continuous collaboration:

Testing
Go-Live Process
The go-live phase was meticulously planned and executed during weekday business hours to facilitate immediate post-launch support. Post-deployment validation covered:

Results & Business Impact

Conclusion​

The transition from Umbraco to Liferay successfully addressed the client’s need for a more scalable, secure, and user-friendly digital platform. By leveraging Liferay’s advanced role-based access control, workflow automation, and personalised content delivery, the new system significantly improved operational efficiency, user engagement, and data security. The structured approach—incorporating stakeholder engagement, Agile development, and rigorous testing—ensured a seamless implementation. As a result, the client now benefits from a future-proof platform that enhances the digital experience for students, parents, and faculty while reducing administrative overhead.

LET'S TALK

GET IN TOUCH
Email Address
partners@thewebco.co.nz

Phone Number
0800 444 000

"(Required)" indicates required fields